Announcing the release

Update website announcing the release

Once the full 24 hours has elapsed since the final release artifacts were uploaded, the website must be updated to point to the new release. There are three specific things which must be updated:

  1. The top-level symbolic links within /doc must be updated to point to the documentation of the latest release.

  2. The released: false field at the top of the release notes needs to be updated to released: true to allow the release to be listed with the rest in the release archives. The date field should also be updated to note the actual date and time of release.

  3. The artifact-root, checksum-root, and download-path must be updated to use the release directory (rather than the RC directory) and to not use

Example: the pull request for incubator-guacamole-website announcing 0.9.11-incubating

Update JIRA version information

JIRA must be updated as well, as each version is listed for the sake of tagging issues. At this point, there should already be a version created for the recent release, but it will not be marked as released. Mark the version as “released” within JIRA, making sure a version number for the next release has been created as a placeholder:

Email announcement

Finally, send an email with the subject [ANNOUNCE] Apache Guacamole [VERSION] released to,,, and This email MUST be sent from an email address, and should contain an announcement like the following:

The Apache Guacamole community is proud to announce the release of Apache
Guacamole [VERSION].

Apache Guacamole (incubating) is a clientless remote desktop gateway which
supports standard protocols like VNC, RDP, and SSH. We call it "clientless"
because no plugins or client software are required; once Guacamole is
installed on a server, all you need to access your desktops is a web


A full list of the changes in this release, along with links to downloads
and updated documentation, can be found in the release notes:[VERSION]/

For more information on Apache Guacamole, please see:


The Apache Guacamole (incubating) Community



Apache Guacamole is an effort undergoing Incubation at The Apache Software
Foundation (ASF), sponsored by the Incubator. Incubation is required of all
newly accepted projects until a further review indicates that the
infrastructure, communications, and decision making process have stabilized
in a manner consistent with other successful ASF projects. While incubation
status is not necessarily a reflection of the completeness or stability of
the code, it does indicate that the project has yet to be fully endorsed by
the ASF.

Where [VERSION] is the version that was just released and [RELEASE HIGHLIGHTS] is a brief description of the key features, improvements, and bug fixes of the release.

Example: the 0.9.10-incubating announcement email